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Universities manage thousands of student records across many departments. The data sits in separate enrollment systems, grading platforms, and administrative databases. When an audit starts or a student requests a transcript, staff rebuild a complete history by hand. This process is slow and error-prone. Midaz treats each academic activity as a Ledger transaction. It records every enrollment, grade, and achievement immutably, with a full audit trail, the same way it records financial movements.

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Benefits

  • Security and integrity: Every academic record is an immutable transaction. You cannot change its accounts or amounts after you record it.
  • Transparency: Students, advisors, and administrators see a single, consistent view of the complete academic record.
  • Efficiency: Transcript generation, GPA calculations, and audit preparation become automated queries instead of manual processes.

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What changes with Midaz

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Using Midaz

  • Organization & Ledger: The university registers as an Organization in Midaz. It creates a Ledger to track all academic activities as transactions.
  • Assets: Create an Asset for each academic metric, such as ENROLLMENT, GRADE, ATTENDANCE, and ACHIEVEMENT. Asset codes use uppercase letters only.
  • Student Portfolios: For each student, create a Portfolio. The Portfolio acts as the academic record and holds all relevant academic metrics.
  • Accounts for academic metrics: Create accounts for the academic metrics inside each student’s Portfolio. Each account holds one Asset. Examples include:
    • Course enrollments Account: Records the courses the student enrolls in.
    • Grades Account: Tracks the grades the student receives.
    • Attendance Account: Monitors class attendance.
    • Achievements Account: Records extracurricular achievements and recognitions.
  • Transactions: Use transactions to update accounts based on academic activities. Record the course or activity in each transaction’s metadata:
    • Course enrollment: When a student enrolls in a course, create a transaction. The transaction moves one ENROLLMENT unit from @external/ENROLLMENT to the student’s “Course Enrollments” account.
    • Grade assignment: When an instructor assigns a grade, create a transaction. The transaction moves the grade, in GRADE, from @external/GRADE to the student’s grade account.
    • Attendance marking: To mark attendance, move ATTENDANCE from @external/ATTENDANCE to the student’s “Attendance” account.
    • Achievements: Similarly, add achievements to the “Achievements” account via transactions.
  • Reports: Query the ledger to build a full academic record for each student, across enrollments, grades, attendance, and achievements. These queries support academic counseling and transcript generation.
    • For example, retrieve all operations of the Grades Account. Use the available balance to calculate the student’s GPA.